Introduction

To support and assist the Sales Director with the department’s administration

Desired experience and qualifications

Grade 12

3 Years Secretarial/sales experience

Computer literate—MS Office (must be extremely literate on Excel and PowerPoint)

Excellent communication skills

Duties & Responsibilities

Guarding Sales Department:

• Work and personal duties for the Sales and Marketing Director
• Credit card recon’s (double checking of slips and cost codes—submit to accounts

department for payment

• Attendance register to be updated daily and submitted on a weekly basis to HR with all

signatures and supporting documents

• Taking minutes of sales meetings
• Sales report—consolidate and ensure up to date for monthly sales meeting with Group

Managing Director

• Handling all marketing and advertising for the department
• Website administration
• Weekly sales customer calls
• Updating of the sales white board
• Keeping the CR file and spreadsheet updated
• Booking of training and keeping training schedule updated to be submitted to HR monthly
• Handling of petty cash
• Ordering of department stationary
• Monthly readings for the Konica equipment
• Doing all PO’s and submitting to the Accounts department for payment
• Handling the rugby list for the entertainment of the clients at Ellis Park
• Updating clients gift register for Birthday and Christmas gifts
• Weekly TMS reports
• Doing Excel spreadsheet for the budget
• Handling all leave forms the sales staff
• Keeping training registers updated
• Taking stock and doing ordering of beverages
• Handling uniform for management and office staff and doing stock take
• Any ad hoc duties for the CEO—Mr Clive Zulberg
• Creating all PO’s on Fraxion for services, repairs, tyres, etc
• Reconciling Standard Bank credit card and submitting to accounts
• Ordering of groceries and stationary
• Weekly TMS reports
• Increase of services letters to clients, signed letters returned by clients to be submitted to

accounts to accompanied invoices to clients